About the position

This role supports the delivery of safety, environmental, and quality initiatives by providing routine administrative assistance across hazard identification, training coordination, emergency preparedness, and performance reporting. It helps ensure SH&EP practices are understood and followed in line with regulatory and company standards. Working under moderate supervision, the role maintains smooth day-to-day operations through accurate and timely administrative work, drawing on foundational knowledge gained through training or experience. Success is demonstrated through consistent, reliable support that contributes to an organised and efficient work environment. Key strengths include attention to detail, responsiveness, proactive support for colleagues and stakeholders, effective time management, and clear communication.

Responsibilities

• Perform general administrative tasks such as data entry, filing, photocopying, and document formatting.
• Manage calendars, schedule meetings, and coordinate appointments.
• Respond to routine enquiries from internal and external stakeholders in a professional manner.
• Maintain office supplies and support basic facilities coordination.
• Assist with the preparation and distribution of correspondence and reports.
• Support basic financial processes such as invoice handling and expense tracking.
• Maintain accurate records and ensure data integrity across systems.
• Collaborate with team members to support project and operational needs.
• Support the development and review of SH&EP procedures, safety alerts, and internal communications.
• Offer basic advice and information on SH&EP matters to support safe work practices.
• Assist in compiling and reporting SH&EP performance data to management.
• Comply with all relevant HSE policies and procedures.
• Comply with all relevant Trade Controls policies, procedures and regulations.
• Integrate the Babcock Principles into all aspects of work, whether performed independently or collaboratively.

Requirements

• Construction Induction Card (White Card)
• Current Motor Vehicle Driver's Licence.
• Qualifications in Business Administration or Safety or a related field or and/or suitable experience that provides similar competencies.
• Australian Citizenship with the ability to obtain and maintain a Defence Security Clearance.
• Prior experience in a similar administrative role.
• Familiarity with office systems, procedures and standard software (e.g. Microsoft Office suite).
• Experience working in a team environment and providing customer service or internal support.

Benefits

• flexible start and finish times
• a mix of office and home working
• condensed working weeks
• wellbeing leave
• volunteer leave
• paid parental leave
• defence reservist leave
• internal development programs
• self-led learning modules through LinkedIn Learning
• access to study leave
• discounts across retail, health, entertainment, travel and much more
• novated leasing options
• corporate shares plan