Graduate Administrative Assistant
About the Role
Our client, a reputable professional services firm located in **Oakville, Ontario**, is seeking a highly organized and proactive Graduate Administrative Assistant to join their busy office. This is an excellent opportunity for recent graduates to gain valuable administrative experience in a professional setting. You will provide comprehensive administrative support to a team of professionals, managing schedules, coordinating meetings, handling correspondence, and maintaining office records. The role requires excellent communication skills, attention to detail, and the ability to multitask effectively. This hybrid position offers a balanced approach to work, combining essential in-office collaboration with the flexibility of remote work, all within the convenient **Oakville, Ontario** location. We are looking for a reliable, detail-oriented individual with a strong work ethic and a desire to contribute to the smooth operation of the office.
Key Responsibilities Manage and coordinate calendars, schedules, and appointments for team members. Arrange and prepare for meetings, including booking rooms, preparing agendas, and taking minutes. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Maintain and organize physical and digital filing systems. Assist with travel arrangements and expense reporting. Provide general administrative support to the team, including data entry and document preparation. Manage office supplies and equipment inventory. Greet visitors and provide a welcoming point of contact for the office. Support with onboarding new team members and other HR-related administrative tasks. Ensure the smooth day-to-day operation of the office environment. Requirements High school diploma or equivalent; post-secondary education or relevant administrative experience preferred. Proven organizational and time management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong attention to detail and accuracy. Ability to multitask and prioritize effectively. Discretion and professionalism in handling confidential information. Ability to work effectively both independently and as part of a team. A proactive approach and willingness to learn new skills. Familiarity with office equipment and procedures. BenefitsOur client offers a competitive salary, a comprehensive benefits package, and opportunities for professional development. This hybrid role in **Oakville, Ontario**, provides a flexible work arrangement, promoting a healthy work-life balance. Join a supportive and professional team in a well-established firm. We foster a positive work environment and offer avenues for growth within the administrative and operational functions of the company.
